posted Oct 1, 2011, 2:45 PM by Issel Anne Lim
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updated Oct 4, 2011, 11:48 AM
]
Update on our various tasks:
Task List: - Kwame:
Populate our new lists.johnshopkins.edu mailing lists with the email addresses from the Google Groups, the Imaging Initiative Organization Spreadsheet, the Registrants for the Conference spreadsheet- Use the python script on the Accepted Abstracts spreadsheet to find the PI with the most submissions
Go to GRO meeting and apply for extra conference/lecture funding (anyone else want to come? free pizza! Monday at 6p)- Received!! Thanks to Kwame and Di for presenting the Imaging Conference! :)
- Bradley:
- Finalize the food plan: Papa John's pizza, veggie, snack items, plasticware, napkins, etc. from Costco (see Accounting spreadsheet for more details)
- Drinks: keg, alcohol
- Finalize prices/amounts/who's-in-charge-of-what on financing spreadsheet
Coordinate the coffee with Joyce - --> too expensive; no refreshments during actual conference
- Get a volunteer to get the coolers from the GSA office on Thursday and/or take them back on Friday
- Geran
- Assign numbers / positions for each poster
- Create a map for the layout of the poster presentations
- Create ballots for judges (assigning five random posters to each judge; each poster is judged by at least one person with a PhD; final decisions tabulated by 6:40pm)
- After October 1st: Compile reviewer scores and rankings from the abstracts (these will be counted towards the Research Competition)
- Issel:
Add Mehmet, Dan, Mark to the mailing listEmail departmental administrators next Monday then Tues/Weds before the conferenceEmail professors a reminder about their lecture timesEmail about October 1st deadline: poster confirmation (to authors who haven't responded), reviewer deadlines, registration- Certificates / envelopes for poster prizes?
- Create Imaging Initiative powerpoint for conference introduction and conference conclusion (with map / poster layout)
- Create program (include funding from GRO, TPTRI, BME, GSA Coolers, Kirby Printing)
- Email poster authors about what to do
- Email reviewers about what to do
- Volunteering at Conference:
- Mehmet Erturk, Mark Mentzer, Dan Wu, Di Xu, Yi Zhang
- ** Put up signs for conference and registration and food
- ** Put programs on different tables
- ** Put up easels and figure out when to ask authors to set up posters
Thank you to everyone for your help! |
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