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Frequently Asked Questions

NOTE: This information is left up for reference, but is subject to change for the 2013 conference.

Some answers to your questions...
If you have specific questions, please email johnshopkinsimaging+conference@gmail.com.


Research Competition: Abstracts, Posters, Awards

Questions about abstracts, posters, awards...

If I've already published... what about copyright issues?

We will be publishing information from the first page of the abstract on our website -- that is, the title, author, affiliations, the 100-word synopsis, and **where the work has previously been published**. Therefore, if your abstract has been published elsewhere, we'd be giving credit to ISMRM, MICCAI, or any other organizations for already accepting your abstract. 

Who gets to see the submitted abstract?

We will be using the abstract (the research / what looks similar to the ISMRM abstract) to judge the abstracts. The abstracts will be distributed to our judgement committee (again, internal). We will probably print out the abstracts for our own Hopkins Imaging Initiative records (probably keeping them in a binder in Dr. McVeigh's office), or maybe internally for imaging grant trainees to look at in the future. The the abstract will not be distributed outside of the Hopkins Imaging Initiative.

We will be only publishing information from entered in the abstract submission form online.

Where will the abstracts be published?

We will not be formally publishing any of the abstracts, due to potential copyright issues with previously published work.  We are also planning on printing a program with author names and abstract titles. We will include all poster presenters in this program.

What do I put on a CV?

We're honestly not sure what you'd put on a CV. Personally, we're going to list our accepted abstracts. If you get an award, then you can definitely list that on your CV.

Here's the format we'd use:
"Title of Poster." Authors. Research Competition Finalist. The Fourth Annual Hopkins Imaging Conference, 2014. Johns Hopkins University. Baltimore, MD.

What if I did this research outside of Hopkins?

If you are affiliated with Hopkins (or have previously been affiliated with Hopkins) and will be present at the Poster Presentation Happy Hour, we would love to see your abstract! Just include a note on your first page explaining your affiliation with Hopkins and/or why the author affiliations are not all Hopkins-oriented. The main purpose of this conference is to showcase imaging research (especially at Johns Hopkins), so priority will be given to Hopkins-based research, but the final decisions will be made by the Judgement Committee.

What does the poster session entail?

Each presenter will stand by his/her traditional poster and present it to viewers in Turner Concourse during one informal half-hour session. We'll have about forty posters simultaneously presented per session. We will have the easels set up from 12noon to 7pm. Find a volunteer with a blue name tag. They will direct you to the Poster Check-In table. There, you will find your poster number and corresponding poster location and push-pins. Session A posters will be pinned to one side of our poster boards. Session B posters should be pinned to the other side of the poster boards.

How did you judge the abstracts?

Each abstract was reviewed by three people on our Judgement Committee (one faculty member, one post-doc, and one graduate student). Each reviewer was given ten different abstracts. The Judgement Committee members reviewed the abstracts in two ways:
  • Overall "Ranking": each reviewer ranked their abstracts from 1st place through 10th place out of their particular group
  • Individual Score: each abstract was given a score (1 = "Best" and 5 = "Needs Improvement") for technical merit, and another score for originality / innovation. 
Because of the large number of abstracts submitted this year (over 100!), we had to ask each reviewer to cut at least one abstract from their particular group.

Abstracts were divided into three groups:

 Poster PresentationAward Eligibility
 Group 1
Research Competition Finalists
Poster presented at Happy Hour: Yes
Formally judged for competition: Yes
Research Awards: Best Abstract, Best Poster, Peer Choice Award
Participation Awards: Registrant Raffle, PI with the most submissions, "Guess That Image" Contest

 Group 2
Poster Presentation Candidates
Poster presented at Happy Hour: Yes
Formally judged for competition: No
* Authors may also resubmit their research for next year's competition instead.
Research Awards: Peer Choice Award
Participation Awards: Registrant Raffle, PI with the most submissions, "Guess That Image" Contest

 Group 3
Not Accepted This Year
Poster presented at Happy Hour: No
Formally judged for competition: No
Participation Awards: Registrant Raffle, "Guess That Image" Contest



If my abstract wasn't accepted for the formal competition, what are my options?

Group 2 authors may choose to present their posters at this year's imaging conference in Turner's Concourse at our Happy Hour. Their posters will only be eligible for the Peer Choice award, in which viewers vote for the poster(s) of their choice. We will include author names and abstract titles for all poster presenters in our conference program.

Group 2 authors may also choose to "save" their research and resubmit for next year's Poster Competition. 

You /may/ submit ongoing research on a similar topic for next year's competition, but the abstract title and research page must have different content. We will be internally archiving this year's abstracts, and we will be checking those against next year's submissions.

Anyone registered for the conference by October 1st is eligible for the Registrant Raffle.

All attendees are welcome to try their luck in our "Guess That Image" Contest at the Happy Hour.

Why wasn't my abstract accepted?

Only abstracts that met our formatting guidelines were reviewed. Because of the large number of abstracts submitted this year (over 100!), we had to ask each reviewer to cut at least one abstract from their particular group. Because we had so many submissions (and a limited space), the Judgement Committee also gave priority to research conducted at Hopkins.

The most common reasons that abstracts were excluded from the formal poster competition were:
  • Incorrect formatting, according to the guidelines on our website (above)
  • Late submission after the deadline
  • Low scores from the Judgement Committee
Specific reviewer comments are not available for all authors, but if you have questions, feel free to email johnshopkinsimagaging+conference@gmail.com

Do you cover any printing costs for my poster?

No -- we are a primarily student-organized group, and we do NOT have any funding to print your poster. Each presenter is responsible for his/her own poster.  The Hopkins Imaging Conference will NOT be printing any posters, nor will we cover any printing costs. (Personally, a few of us are planning on printing out PowerPoint slides on a regular color printer, and pinning them to the foam-core poster-support boards.)

We will only be supplying easels, push-pins, and foam-core boards on which you can pin your posters in Turner Concourse.

How big should my poster be?

Our largest poster boards will be 4 feet x 8 feet. We recommend that your poster cover an area of approximately 4 feet x 4 feet, whether it's a single sheet or printed slides. We'll probably be asking presenters from Session A to pin their posters to one side of the board, and for Session B to pin their posters to the other side of the board. 

Conference Day

What do to at the conference...

** All of the conference volunteers will be wearing blue name tags.

** During the Happy Hour, the Director Area will be located near the Guess That Image! Competition and the keg. One of our Conference Directors will be near this area at all times.

When I get to the conference, what do I do?

Please "check in" at the registration tables, which will be located at the Rutland Street entrance of Turner Auditorium. (When facing the stage, this is the back of the auditorium.) These registration tables will have programs, name tags, and volunteers telling you where everything is. 

** Conference volunteers will be wearing BLUE name tags. You will also be able to find our Conference Directors (Issel, Geran, and/or Bradley) positioned in the middle of Turner Concourse near the keg and the Guess That Image! Competition.

If I have a poster, what should I do on the day of the conference?

We have assigned spots to Research Competition Finalists and Poster Presentation Candidates. (More details on our Imaging Posters 2011 section.) Any extra posterboards, easels, and pushpins will be available on a first-come, first-served basis.

Checking In
  • Find a volunteer with a blue name tag. 
  • They will direct you to the Poster Check-In table. 
  • There, you will find your poster number and corresponding poster location and push-pins. 
Putting Up Your Poster
  • We will have the easels set up from 12noon to 7pm. 
  • Session A posters will be pinned to one side of our poster boards. Session B posters should be pinned to the other side of the poster boards. 
  • Posters should be pinned up by 5:00pm. 
  • There will be a transition period from 6:00p - 6:10p to switch between Sessions A and B.
Presenting Your Poster
  • Authors are expected to stand near their poster during their half-hour session, engaging in informal discussions with viewers. 
  • Judges will be assigned five posters. They will rank each poster from 1st place through 5th place, as well as give each poster a score for technical merit and originality/innovation.
  • The Award Ceremony will occur at 6:45pm on the steps leading from Turner Concourse to the entrance of Turner Auditorium.
** If you have any questions, find someone with a blue name tag! You will also be able to find our Conference Directors (Issel, Geran, and/or Bradley) in the Director Area, positioned in the middle of Turner Concourse near the keg and the Guess That Image! Competition.

What do poster judges need to do?

Before the conference, please submit our Reviewer Confirmation form, so we know you're coming!

When you get to the conference, please check in:
  • Go to the projector area near the Guess That Image! Competition, which will also be close to the keg. One of our conference directors will be near this area at all times. 
  • We will give you a ballot with five poster numbers.
  • Please rank each poster in your group from 1st place to 5th place, and also assign scores for Technical Merit and Originality/Innovation.
  • At the end of the Poster Session (or whenever you're done judging), turn in your review ballot at the keg area, which will be located towards the middle of the posters near the Guess That Image! Competition.
** If you have any questions, find someone with a blue name tag! You will also be able to find our Conference Directors (Issel, Geran, and/or Bradley) in the Director Area, positioned in the middle of Turner Concourse near the keg and the Guess That Image! Competition.

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